Business Operations Assistant

Job Description

WHO WE ARE: Beyondsoft is a leading mid-sized business IT and consulting company that combines modern technologies and proven methodologies to tailor solutions that move your business forward. Our global head office is based in Singapore, and our team is made up of a diversely talented team of experts who thrive on innovation and pushing the bounds of technology to solve our customers’ most pressing challenges. When it comes time to deliver, we set our sights on that sweet spot where brilliance, emerging technologies, best practices, and accountability converge. We have a global presence spanning four continents (North America, South America, Europe, and Asia). Our global network of talent and customer-centric engagement model enables us to provide top-quality services on an unprecedented scale. WHAT WE’RE ABOUT: We believe that collaboration, transparency, and accountability are the values that guide our business, our delivery, and our brand. Everyone has something to bring to the table, and we believe in working together with our peers and clients to leverage the best of one another in everything we do. When we proactively collaborate, business decisions become easier, innovation is greater, and outcomes are better. Our ability to achieve our mission and live out our values depends upon a diverse, equitable, and inclusive culture. So, we strive to foster a workplace where people have the respect, support, and voice they deserve, where innovative ideas flourish, and where people can unleash their brilliance. For more information regarding DEI at Beyondsoft, please go to https://www.beyondsoft.com/diversity/ . ADDITIONAL REQUIREMENT FOR REMOTE POSITIONS: For remote positions, all candidates must complete a video screen with our corporate recruiting team.

POSITION SUMMARY: Manage the company's daily administrative affairs to ensure the efficient and orderly operation of the office environment. Assist management in scheduling meetings and calendars, coordinating internal and external meeting resources. Responsible for meeting organization, conference room booking, meeting minutes preparation, and follow-up on action items. Coordinate cross-departmental communication to ensure timely information sharing and implementation. Arrange business travel for management, including coordination of flights, hotels, visas, and related matters. Assist with travel expense reimbursement, expense verification, and budget tracking management. Ensure all expenses and processes comply with company policies and requirements. Assist in organizing employee activities, client receptions, training sessions, and various meetings and events. Support team project operations, data statistics, information collection, and report preparation. Responsible for document filing, updating, and other operational support tasks. Complete other administrative and business support tasks assigned by supervisors. Assist in promoting team culture building and employee care initiatives.

MINIMUM QUALIFICATIONS: Bachelor's degree or above; majors in Administrative Management, Business Administration, Business English, or related fields preferred. 3–5+ years of experience in administrative assistance, business operations support, or related roles. Able to work onsite Highly responsible, meticulous and rigorous in work, with a strong service orientation. Excellent communication and expression skills, with a collaborative team spirit. Able to efficiently handle multiple tasks in a fast-paced environment. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and other office software. Strong document writing and data organization skills. Strong organizational coordination and project follow-up capabilities. Beyondsoft provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regards to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, and the full employee lifecycle up through and including termination.